Task-Based Training for Staff in Clinical Studies

Clinical trials are crucial parts of discovering new treatments. Effective conduct of these trials requires strict task-based training and a well-defined task delegation system. 

However, the current clinical learning management systems present significant challenges. Today, we will review some of these challenges and show you how our industry-leading clinical training platform can overcome them. 

Challenges With Existing Delegation of Authority and Staff Training

First, we will look at some of the challenges associated with existing processes.

Inefficient Trial Operations & Delayed Clinical Site Onboarding

Ensuring that site staff are adequately trained on protocols, study procedures, and regulatory requirements is essential for site activation. Without proper task-based training, the existing delegation of authority processes are complex and time-consuming. This inefficiency leads to delayed clinical site onboarding, which can cause prolonged timelines for trial initiation and increased costs.

For example, without a real-time view of training activities, task start dates are sometimes scheduled prior to corresponding training completion dates, training schedules can conflict with other responsibilities of staff members, or training materials may not be readily available when they’re needed.

Increased Administrative Burden 

Another challenge with current systems limited to non-study-specific role-based assignments – without task-based training – is the increased burden they place on sites and study teams as they try to match-up roles with study-specific requirements. Additionally, current training methods present difficult tracking training across studies, resulting in cases where site staff are required to repeat the same training multiple times due to inefficient tracking.

Additionally the comprehensive documentation required for training activities, including materials development, tracking attendance, and maintaining training records, carries significant administrative overhead. When this documentation is maintained on disparate systems – often requiring manual updates and replication – the administrative burden is only compounded.

Higher Costs and Risks for Sponsors 

Additionally, without task-based training, the current staff training protocols result in higher costs and risks for sponsors. For example, studies relying upon paper-based delegation logs are exposed to risks associated with human error, as well as the costly delays in updating the logs – especially in multi-site studies. The time and resources required to train staff can increase operational expenses. This high cost of clinical trials can create a barrier to drug development.

Because training programs must include elements of quality assurance to ensure adherence to protocols and regulatory compliance, inefficiencies in tracking of training across study sites can contribute to higher costs associated with audits and inspections to verify staff competency and compliance – as well as a risk of trial interruption when it becomes difficult to verify training completion for staff at a particular site.

In cases where training sessions require staff to travel to specific sites, expenses related to travel, accommodation, and per diem rates can significantly increase the overall training budget.

Overall, all of these inefficiencies in trial operations can reduce data quality and impact the overall outcome of the trial.

How Can InnovoCommerce’s Technology Solutions Help?

Our clinical training platform can effectively address the challenges of global clinical trials and train staff members specifically on the assigned tasks. 

Here are some of the things our solutions can do:

Automate Delegation of Task-Based Training

Our clinical training platform provides a digital delegation of responsibilities dashboard, notifies staff of their responsibilities, and automatically assigns associated training based on the delegated tasks. Additionally, our eLearning management system features automatic training distribution to new sites and the transfer of training credits across trials, reducing repetition for site staff training.

Our system also includes an automated closed loop that sends completed certificates straight to your eTMF, streamlining the full training workflow. As a result, this audit-ready clinical learning management system enhances productivity by saving thousands of hours across multiple global trials. This automation is the future of clinical trials - increasing efficiency and reducing staff burden is crucial for success in the growing number and complexity of studies.

Enable Real-time Remote Monitoring

Our clinical training platform also enables real-time remote monitoring of delegation of authority and training completion for CRAs.

One of the benefits of remote clinical trial monitoring systems is that they give CRAs real-time access to monitor staff’s training progress. Through our site engagement module, sponsors and CRAs can directly communicate with sites when necessary to prevent trial initiation delays.

Ensure Compliance

Task-based training ensures task start dates are compliant with corresponding training completion dates. To solve an industry-wide issue of audit findings as a result of training, the platform also maintains audit-ready training tracking, certifications, and records.

Our eLearning management system guarantees ICH-GCP compliance by providing seamless certificate delivery, tracking, and uploading procedures for site user training.

Enable Single Sign-on

Finally, our clinical training platform enables single sign-on for generic and trial-specific training with unified access for all clinical personnel. This feature simplifies access management by ensuring there is one less system staff need to create and track a login for.

Simplify Task-based Training With InnovoCommerce

Prioritizing efficient operations and delegation of authority is essential for successful clinical research management. 

With InnovoCommerce’s revolutionary clinical learning management system, you can streamline your operations and enhance site collaboration for more effective trials. 

Contact us today to request a demo of our products!